PROJECT MANAGER FINANCIAL INFORMATION SYSTEMS – TEMPORARY POSITION (BASED IN ANY MSF OCBA HUB) – Jordan

Posture Based IN ANY MSF-OCBA HUB SUBJECTED TO FEASIBILITIES

General CONTEXT

Médecins Sans Frontières is an worldwide independent clinical-humanitarian organization, which provides guidance to populations in distress, to victims of purely natural or person-manufactured disasters and to victims of armed conflict, without discrimination and irrespective of race, faith, creed or political affiliation.

MSF is a civil culture initiative that delivers together people fully commited to the aid of other human beings in disaster. As this kind of MSF is by decision an association. Just about every specific performing with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF motion is developed around 6 operational directorates. MSF OCBA is one particular of these directorates. The operations are applied by field groups and the mission coordination teams jointly with the organizational models centered in Barcelona and decentralized in Nairobi, Dakar and Amman. The industry functions are guided and supported by 5 Operational Cells, the Unexpected emergency Unit and other departments supporting operations, such as Finance and Projects & IT.

Common Aim

MSF OCBA needs to outline its new roadmap for finance administration data devices to be executed in between 2024 and 2027, to rely on additional sturdy, modular technologies architectures that constitute the basis for long run advancement of financial methods: multi-yr forecasting, improved treasury management, intersectional interoperability, ongoing integration with digital end-person tools and, general, strengthening transparency & accountability to donors. MSF OCBA is as effectively operating in the implementation of its Offer Chain procedures via a new, greatest-of-breed ERP technological know-how through its AKIBA project.

With the over-all target in head for the future monetary units, the preliminary phase of this project will involve:

• Pinpointing the requires and procedures similar to financial management in the firm, each at subject and HQ level.
• Examining the context of technological remedies that could reply to the requires, and specially whether or not the technological innovation picked for the AKIBA job could fulfill the requirements to maximize effectiveness and facts integration positive aspects.
• Validate essential economical procedures and framework to be integrated with the long run provide chain answers.
• Outline the venture shipping and delivery, improve management method and detailed estimates that guidance conclusion creating on the go/no-go for implementation and deployment.

In this context, the Fiscal Information Programs (FIS) Challenge Supervisor will be in the beginning dependable for the effective shipping and delivery of the preliminary section of the task. In the case that MSF OCBA decides to go for the subsequent implementation and deployment based mostly on the success this first phase, the FIS Venture Supervisor would potentially lead and control the whole cycle challenge.

The FIS Job Manager will function inside the Assignments & IT team, and to begin with s/he will be hierarchically and functionally accountable to the Projects & IT Lead. The FIS Challenge Supervisor will report to the Undertaking Steering Committee for governance and crucial selection making, and much more specially to the Finance Director/Finance Director Deputy in their job of sponsorship.

Major RESPONSABILITIES, Capabilities AND Jobs

1. Control the prepare and the scope of the job

• Assist in the definition of job scope and targets, involving all appropriate stakeholders and making certain complex feasibility.
• Produce undertaking administration & execution plans and regulate their implementation.
• Handle day to working day work together with the venture workforce and guarantees job targets (scope, agenda, charge, top quality) are regularly monitored to assure job delivery & achievement.
• Make sure that the venture is delivered on-time, inside of scope and in just funds, handling any alterations to those people constraints prior appropriate validations.

2. Handle the venture price range and assets

• Satisfy budgetary goals and tends to make adjustments to project constraints primarily based on money assessment and prior acceptance of the sponsor / steering group.
• Consistently watch expense with the support of the Finance Department and evaluate invoices to guarantee that right payment timings and allocation.

3. Handle suppliers & 3rd events

• Lead any tender processes connected to the undertaking and related contracting procedures, with the participation of the selected interior stakeholders and the help of distinctive groups (PMO, Procurement, Lawful, DPO, and many others.), in get to rely on the most ideal products and services and suppliers for achieving the aims of the undertaking.
• Make sure the ideal execution of the administrative jobs needed for the venture.
• Establish and preserve interactions with third functions / suppliers that take part in the project, coordinating as perfectly joint function involving inner sources and 3rd get-togethers/vendors for a flawless execution of the venture.

4. Take care of the undertaking crew

• Straight regulate the assigned venture team to make certain job goals and stakeholders’ expectations are satisfied.
• Get the job done carefully with other roles, these kinds of as professionals, subject matter issue professionals, and all those included with organization investigation, to make sure the project objectives are aligned with other initiatives and with overall MSF strategic ambitions.

5. Control stakeholders, communication & improve

• Do the job with the IT Management and the Finance Course to realize the strategic goals of the venture and be certain, the alignment with those of the Finance Office and in general for MSF OCBA social mission.
• Guide communications with the steering team, sponsorship, group members, and other stakeholders, including supplying course and eyesight for the good results of the task.
• Closely take care of relationships with the steering team, appropriate stakeholders and overall OCBA staff by suitable meetings, specific communications, reviews, expectation administration, gathering and furnishing feed-back.
• Guarantee productive marriage administration by constructing rely on, enjoyable problems, trying to get consensus, balancing competing and/or opposing requirements, applying persuasion, negotiation, compromise, and conflict resolution expertise, building and nurturing own and expert networks.

6. Regulate pitfalls, opportunities and problems

• Regulate undertaking risks to reduce their impact, and in the same way manages project options to increase their probable profit. This contains defining mitigation / maximization procedures and programs, as properly as their abide by up.
• Initiate, document, deal with and resolve project issues, that could occur all through the lifecycle of the challenge, and escalate when essential for suitable conclusion generating.
• Do the job with the IT leadership and the Finance Path, as very well as other critical stakeholders, to handle political and strategic problems that may impact the venture.

7. Take care of undertaking manage & reporting

• Carry out high-quality control on the challenge in the course of advancement (organizing) and monitoring task metrics to manage the specifications envisioned.
• Conduct challenge evaluate and build in-depth experiences on efficiency and status.

8. Utilize typical frameworks and IT all round pointers, take part in cross job coordination, and take care of project documentation

• Guarantee MSF standard Challenge Administration guidelines are followed, with the aid of the PMO & IT Governance unit, though generally adapting tactics to be certain easy and productive administration of the venture.
• Carefully observe and guarantee implementation of suggestions and guidelines linked to data safety/cybersecurity and privateness compliance, creating the essential coordination mechanisms with the Details Security team (IT) and the DPO (GRC).
• Require important locations in Tasks & IT for key engineering determination making, and incredibly specifically with the Architecture & New Alternatives region, carefully making sure that the long run Finance Info Devices are entirely aligned and integrated into the in general OCBA technological ecosystem and are optimized for productive support provisioning and foreseeable future organization-as-regular jogging method.
• With the assist of the P&IT Guide, proactively interact and coordinate do the job with other undertaking administrators and teams, to ensure potential cross-impacts in between assignments is effectively managed, and resources are prioritized in the greatest way to fulfill in general MSF strategic ambitions. Solid coordination will be particularly expected with the AKIBA (Source Chain) project workforce.
• The PM is liable for all undertaking documentation, and oversees their interaction in/out, guaranteeing they are properly collected and saved or archived in MSF information and facts management devices.

Selection Requirements

• Tutorial background: highly developed diploma in computer science, engineering or business management.
• Min. 6 years’ experience working with organization purposes, from which at minimum 4 decades in undertaking management, preferably with strong experience having led the implementation of an ERP resolution.
• Demonstrable suitable information on important monetary principles and processes is a have to to realize success in this purpose.
• Managerial acumen and solid communication competencies, with the capacity of translating complicated technological principles into easy to fully grasp thoughts.
• Excellence in key challenge administration disciplines: alter management & transitioning, stakeholder administration, communications, funds & price tag administration, possibility administration.
• Suitable information of some of the top market ERP systems (SAP, MS Dynamics, Oracle, and so forth.), info integration, cloud answers.
• Fantastic know-how and practical experience with venture management frameworks and methodologies: PMBOK, PRINCE2, agile & hybrid delivery.
• Made use of to get the job done in matrix reporting atmosphere with different stakeholders.
• Fluency in English and Spanish is required French will be an asset.
• Field expertise with MSF or other humanitarian organizations will be deemed an asset, even a lot more in the case of obtaining managed finances in an MSF mission.

Conditions

• Placement dependent in any MSF-OCBA Hub (Barcelona, MSF-Spain office delegations, Amman, Dakar or Nairobi). Last locale will be subject to the employability of the preselected prospect (residency, do the job allow, etcetera.).
• Complete-time task.
• Duration: 1 yr with feasible extension.
• Annual gross wage: HQ-4A (divided into 12 regular payments) + secondary benefits based on the MSF-OCBA Reward Coverage.
• Commencing date: ASAP.

How to implement

To use, you should submit your CV and deal with letter:

https://occupations.msf-apps.org/task-invite/7757/

Closing day: February 19th, 2023, 23:59 CET (Central European Time).

MSF is fully commited to achieving workforce range in terms of gender, race, nationality and culture. Individuals from minority teams, indigenous groups and persons with disabilities are inspired to apply. We are dedicated to reaching a well balanced gender distribution and for that reason persuade women to use.

All applications will be treated with the strictest self confidence. MSF offers a work surroundings that reflects the values of gender equality, teamwork, integrity and a wholesome stability of do the job and existence. MSF does not tolerate sexual exploitation and abuse, any sort of harassment, which includes sexual harassment and discrimination. All chosen candidates will, therefore, bear reference checks.

Médecins Sans Frontieres, as a responsible employer, underneath post 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite these folks with a recognized incapacity and with an curiosity in the humanitarian spot to utilize for the earlier mentioned-talked about placement.